Capacity Codes

Capacity code values are used to provide additional information about how the capacity for a space or subSpace is being used. For example, if the capacity of an office suite is specified as a number of persons the space can hold, you might also select a capacity code to indicate that either a cubicle or desk is needed for each person. The values you define populate the Capacity Code drop-down menu on the Occupancy pane of the View Space, Edit Space, View SubSpace and Edit SubSpace pages.

Capacity can be also defined by specifying a Capacity Type.

To open the Capacity Code page:

  1. Open the Administration Menu page.

  2. Under the SPACE ADMIN heading, click Capacity Codes.

    The Admin – Capacity Code page opens. All defined capacity codes are displayed, listed in order of Tab Order first, then chronologically by Last Update date.

ClosedCreate a Capacity Code

Creating a capacity code allows you to define the values that are included in the Capacity Code drop-down menu on the Occupancy pane of the View/Edit Space and View/Edit subSpace pages. To create a capacity code:

  1. Click the Add New link.

    The Add Capacity Code dialog box opens, allowing you to define the new value.

  2. In the Name field, enter the capacity code name.

  3. In the Description field, enter the description of the capacity code.

    This field can be used to provide more information about the capacity code. This value can be up to 1000 characters long. As you type, the character count updates indicating the number of additional characters that can be entered.

  4. In the Tab Order field, enter a numeric value.

    The Tab Order indicates the position, in menus, where this value will be listed. Lower numbered values are displayed toward the top of the list. Values will the same tab order will be sorted alphabetically.

  5. In the Active field, select Yes to make this capacity code active.

    Inactive values remain in the system, but are not displayed to users.

  6. Click OK.

    The capacity code is added to the list. The name of the user who added the capacity code and the date and time it was added are displayed in the Last Updated column.

ClosedEdit a Capacity Code

Capacity codes can be modified. For example, if you want to change the value that users see, you can modify the name. To edit a capacity code:

  1. Click the Edit link to the right of the capacity code you want to edit.

  2. Modify any of the following values:

    • Name – the value that users see
    • Description – information about the capacity code
    • Tab Order – the position in which the capacity code will be displayed in drop-down menus
    • Active – Yes indicates that the capacity code is active (displayed to the user)

  3. Click OK.

    The modified capacity code parameters, including the name of the user who edited them and the date and time when they were edited, are displayed.

ClosedDelete a Capacity Code

Capacity codes that have not been used can be deleted from the system.

If a capacity code has been used but is no longer needed, you can edit it and make it inactive to prevent it from being displayed to users.

To delete a capacity code:

  1. Click the Delete link to the right of the capacity code you want to delete.

    A dialog box opens asking you to confirm your choice.

  2. Click OK.

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